Accommodation

Accommodation is Sold Out 
All accommodations must be booked directly through the hotels.

Accommodation can be booked during the registration process

The Conference Secretariat (International Conference Services Ltd.) is the official housing bureau for the NeuroTrauma 2018 Symposium and will offer assistance with the coordination of housing requirements for the Symposium. Although the associations and the housing bureau will do their due diligence and negotiate the lowest possible group rates, we cannot predict future offers made by competing hotels. However, we urge all sponsors, exhibitors, and delegates to support the Symposium and book through the official housing bureau. The success of the Symposium and the supporting associations depends on you using the contracted hotels.

Accessible Rooms

Should you require an accessible room, please email INTS2018-registration@icsevents.com

Housing Piracy Warning

Beware of Housing Piracy companies. They are contacting delegates/sponsors/exhibitors to book rooms through their channels and are claiming that they control the rooms for the symposium. They do not.

These companies charge non-refundable deposits from the moment you book their rooms; thus making it impossible for delegates to cancel their reservations and rebook through the official housing bureau. In some situations, rooms are not booked but payment has been taken.

The only official way to book your accommodation is through the online registration process. If you have been approached by a housing piracy company, please email INTS2018-Registration@icsevents.com

Westin Harbour Castle Hotel

The NeuroTrauma 2018 room block at the Westin Harbour Castle Hotel is full and the discounted rate is no longer available.

Rooms can be booked at the prevailing rate through the hotel’s direct link.

Corner-King-JR-Suite

 

Sharing Accommodation for Students

The Westin Harbour Castle is offering Traditional Rooms with 1 king bed or 2 double beds that can accommodate 1 to 4 people depending on the bed type configuration.  If you would like to share the cost of a room with another delegate, please go to the NeuroTrauma Facebook page to post your requirements.

Please note that it is your responsibility to coordinate all requirements for your accommodation including obtaining payment from the person(s) who will share the room.  One person will be required to book the room and provide a credit card using the “booking link” found on the last page of the registration site.  This credit card will be charged by the hotel 5 weeks prior to your arrival.  Cancellations, reduction in room nights must be made no later than 5 weeks prior to arrival, 6pm EST.  After this date, all cancellations, reductions in room nights and no shows will incur a penalty equal to 100% of the full stay.

Westin Harbour Castle Hotel Terms & Conditions

Amenities 
  • Indoor pool 
  • Hot tub
  • Sauna
  • Steam room
  • Fitness facilities
  • Business center
  • Restaurant 
  • Cafe
Check-In/Out
  • Check in: 3:00 pm
  • Check out: 12:00 pm
  • Early check-in and late check-outs are subject to availability. Additional fees may apply 
Reservation Deadline
  • The group rate will be available until July 11, 2018
Accommodation Guarantee 
  • A credit card is required to book accommodation. The hotel will charge the full stay to the credit card provided 5 weeks prior to arrival. 
Changes & Cancellation Policy
  • Cancellation or reductions in room nights must be made no later than 5 weeks prior to arrival in order to avoid a penalty. Within 5 weeks, all cancellations or reductions in room nights will incur a penalty equal to 100% of the full stay and will be charged to the credit card provided at time of booking.
    Failure to arrive on the scheduled day of arrival will result in all nights being charged and your reservation will be cancelled.
 Additional Info
  • All rooms are non-smoking

Note: We will have 10 accessible rooms for delegates with special needs.

Deposits
  • A non-refundable deposit equal to 100% of the stay will be charged 5 weeks prior to day of arrival.

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